Corporation of the Municipality of South Huron

Agenda - Regular Council Meeting

Meeting #:
Date:	Tuesday, July 03, 2018 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

Accessibility of Documents:
Documents are available in alternate formats upon request.  If you require an accessible format or communication support, please contact the Clerk's Department at 519-235 -0310 or by email at [e-mail]  to discuss how best we can meet your needs.

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1.

Meeting Called To Order

Welcome & O Canada

2.

Public Meeting

• Recommendation:

  That South Huron Council adjourn at 6:02 p.m. under Section 34 of the Planning Act for the purpose of consulting with the public about a Comprehensive Zoning By-law for the Municipality of South Huron.

3.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:

  That South Huron Council approves the Agenda as presented.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

6.

Minutes

6.1

Minutes of the Regular Council Meeting of June 18, 2018

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting of June 18, 2018, as printed and circulated.

6.2

Minutes of the Public Meeting of June 18, 2018.

• Recommendation:

  That South Huron Council adopts the minutes of the Public Meeting of June 18, 2018, as printed and circulated.

6.3

Minutes of the Committee of the Whole of June 26, 2018

• Recommendation:

  That South Huron Council adopts the minutes of the Committee of the Whole of June 26, 2018, as printed and circulated.

7.

Councillor Board and Committee Reports

7.1

Minutes of the Exeter Community Development Fund Committee of October 13, 2016

• Recommendation:

  That South Huron Council receive the Exeter Community Development Fund Committee minutes of October 13, 2016.

• Recommendation:

  Whereas the Exeter Community Development Fund Committee wishes to assist Council in its decision making process related to recreation in the town of Exeter,

  That South Huron Council accept the recommendation of the Exeter Community Development Fund Committee to place a moratorium on the distribution of funds from the Exeter Community Development Fund reserve fund to allow Council the time to develop and submit a more fulsome plan to the Committee for consideration.

7.2

Minutes of the Exeter BIA of May 8, 2018

7.3

Minutes of the South Huron Police Services Board of May 8, 2018

7.4

Minutes of the May 22, 2018 Board of Directors for Upper Thames River Conservation Authority

Agenda and Reports from the May 22, 2018 Board of Directors meeting for the Upper Thames River Conservation Authority at the following website:

 http://thamesriver.on.ca/wp-content/uploads//Publications/BOD-minutes-May22-2018.pdf

7.5

Minutes of the Community Hub/Recreation Centre Project Steering Committee of June 12, 2018

• Recommendation:

  That the minutes of the following committees and / or boards be received as presented to Council:

  • Exeter BIA Board Meeting minutes of May 8, 2018;
  • South Huron Police Services Board minutes of May 8, 2018;
  • Upper Thames River Conservation Authority minutes of May 22, 2018.
  • Community Hub/Recreation Centre Project Steering Committee minutes of June 12, 2018.

8.

Staff Reports

8.1

Planning

8.2

Financial Services

8.3

Environmental Services

8.3.1

D. Giberson, Director of Operations and Infrastructure - Tender Results for Surface Treatment of Mollard Line (County Road #81 to Crediton Road) and McTaggart Line (Rogerville Road to Line 17)

• Recommendation:

  That South Huron Council receive the report from D. Giberson, Director of Operations and Infrastructure RE: Tender Results for Surface Treatment of Mollard Line (County Road #81 to Crediton Road) and McTaggart Line (Rogerville Road to Line 17); and

  That South Huron Council accept the tender received from the low bidder Norjohn Contracting and Paving Limited and authorize the award of a contract for Surface Treatment of Mollard Line (County Road #81 to Crediton Road) and McTaggart Line (Rogerville Road to Line 17) in the amount of 145,485.24 (including HST).

8.3.2

D. Giberson, Director of Operations and Infrastructure - 2018 Request for Proposals for Engineering Services

• Recommendation:

  That South Huron Council receive the report from D. Giberson, Director of Operations and Infrastructure Re: 2018 Request for Proposals for Engineering Services; and

  That South Huron Council accepts the proposal received from BM Ross and Associates and authorizes the award of a professional services contract to BM Ross and Associates for the design, approvals and tender preparation for the following 2018 Capital Projects:

  1. Waterloo Street Reconstruction (London Road South to GEXR railway) in the amount of $30,142.00 plus HST
  2. Huron Park Water Tower Re-chlorination System Upgrade in the amount of $6,500.00 plus HST. 
• Recommendation:

  That South Huron Council accepts the proposal received from BM Ross and Associates and authorizes the award of a professional services contract to BM Ross and Associates for tendering, contract administration and construction inspection for the following projects, subject to Council approval of a future Capital Budget:

  • Waterloo Street Reconstruction (London Road South to GEXR railway) in the amount of $71,727.00 plus HST
• Recommendation:

  That South Huron Council accepts the proposal received from GMBluePlan Engineering Limited and authorizes the award of a professional services contract to GMBluePlan Engineering Limited for the design, approvals and tender preparation for the following 2018 Capital Projects:

  1. Shipka Line Watermain Replacement (Kirkton Rd to Dashwood Rd) in the amount of $16,353.00 plus HST
  2. Parr Line Watermain Replacement (north & south of Crediton) in the amount of $16,353.00 plus HST
  3. Huron Street Watermain Replacement (Corbett Line to west end) in the amount of $11,664.00 plus HST
  4. Replacement of Mollard Line Structure #1056 in the amount of $18,240.00 plus HST.
• Recommendation:

  That South Huron Council accepts the proposal received from GMBluePlan Engineering Limited and authorizes the award of a professional services contract to GMBluePlan Engineering Limited for tendering, contract administration and construction inspection for the following projects, subject to Council approval of a future Capital Budget:

  1. Shipka Line Watermain Replacement (Kirkton Rd to Dashwood Rd) in the amount of $21,430.00 plus HST
  2. Parr Line Watermain Replacement (north & south of Crediton) in the amount of $21,430.00 plus HST
  3. Huron Street Watermain Replacement (Corbett Line to west end) in the amount of $11,190.00 plus HST
  4. Replacement of Mollard Line Structure #1056 in the amount of $20,750.00 plus HST.

8.4

Administration

8.4.1

D. McNab, Chief Building Official - Limiting Distance Agreement - Tom Hayter, Hayter’s Turkey Farm Ltd

• Recommendation:

  That South Huron Council receive this report from D. McNab, Development Services Manager re: Limiting Distance Agreement between Tom Hayter, Hayter’s Turkey Farm Ltd, and the Municipality of South Huron be received for information purposes.

8.4.2

D. Best, Chief Administrative Officer - Engagement Policy

• Recommendation:

  That the report of D. Best, Chief Administrative Officer dated July 3, 2018 regarding the Engagement Policy be received; and

  That South Huron Council approve the Engagement Policy as amended.

   

8.4.3

D. Best, Chief Administrative Officer - Memorandum of Understanding - Exeter BIA

• Recommendation:

  That the memo of D. Best, Chief Administrative Officer dated July 3, 2018 2013 with respect to the Memorandum of Understanding (MOU) with the Exeter BIA be received.

8.4.4

D. Best, Chief Administrative Officer - Parking By-law Update

• Recommendation:

  That the memo of D. Best, Chief Administrative Officer dated July 3, 2018 regarding the Parking By-law Update be received.

9.

Deferred Business

10.

Notices of Motion

11.

Mayor & Councillor Comments and Announcements

12.

Communications

12.1

Ombudsman Annual Report 2017-2018

Link to Annual 2017 - 2018 Report

12.2

Ministry of Natural Resources and Forestry - Oral Rabies Vaccine

Information Package available from the Clerk

12.3

AMO - 2018-2020 AMO Board of Directors

12.4

BRA - Board Meeting Highlights of June 21, 2018 meeting

12.5

Huron County Needle Syringe Program 

12.6

Ausable Bayfield Conservation Foundation - Request

12.7

Lori Clarke - Elliott Park Sign - Request

12.8

Royal Canadian Legion - Request

12.9

Lisa Thompson, MPP - Correspondence

12.10

Laurie Dykstra - Correspondence

12.11

Town of Amherstburg - Support for Cannabis Grace Period Request

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

   

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 64-2018- Appoint BIA & Rates

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #64-2018, being a by-law to name members to the Exeter Business Association Board of Management and set 2018 tax rates for properties in the Exeter Business Improvement Area.

15.2

By-Law No. 65-2018 - Limiting Distance Agreement - Hayter/Hayter's Turkey Farms Ltd.

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #65-2018, being a by-law to authorize the execution of a Limiting Distance Agreement between the Municipality of South Huron, Hayter’s Turkey Farm Ltd. and Tom Hayter in the Municipality of South Huron in the County of Huron

16.

Confirming By-Law

16.1

By-Law No. 66-2018 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #66-2018, being a by-law to confirm matters addressed at the July 3, 2018 Council meeting.

17.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at 7:42 p.m., to meet again on July 16, 2018 at 6:00 p.m. or at the Call of the Chair.