Corporation of the Municipality of South Huron

Agenda - Regular Council Meeting

Meeting #:
Date:	Monday, October 07, 2019 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

Accessibility of Documents:
Documents are available in alternate formats upon request.  If you require an accessible format or communication support, please contact the Clerk's Department at 519-235 -0310 or by email at [e-mail]  to discuss how best we can meet your needs.

---

1.

Meeting Called To Order

Welcome & O Canada

2.

Public Meeting

3.

Amendments to the Agenda, as Distributed and Approved by Council

Addition of Item: 7.4.2 - Revised

• Recommendation:

  That South Huron Council approves the Agenda as amended.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

5.1

Haskett Funeral Homes Ltd. - Winter Burials in Exeter Public Cemetery

• Recommendation:

  That South Huron Council receives the delegation as presented from Haskett Funeral Homes Ltd.

5.2

Dawn Rasenberg - Recreational Hub Facility

• Recommendation:

  That South Huron Council receives the delegation as presented from Dawn Rasenberg.

6.

Minutes

6.1

Minutes of the Public and Regular Council Meeting of September 16, 2019

• Recommendation:

  That South Huron Council adopts the minutes of the Public and Regular Council Meeting of September 16, 2019, as printed and circulated.

6.2

Minutes of the Budget Meeting of September 25, 2019

• Recommendation:

  That South Huron Council adopts the minutes of the Budget Meeting of September 25, 2019, as printed and circulated.

7.

Councillor Board and Committee Reports

7.1

Upper Thames River Conservation Authority - Minutes for August 27, 2019 Meeting and Agenda/Reports for September 24, 2019 Meeting

Link to Agenda & Reports 

7.2

Court of Revision - Minutes from September 16, 2019 Meeting

7.3

Committee of Adjustment - draft Minutes from September 23, 2019 Meeting 

• Recommendation:

  That the minutes of the following committees and / or boards be received as presented to Council:

  • Upper Thames River Conservation Authority - Minutes for August 27, 2019 Meeting and Agenda/Reports for September 24, 2019 Meeting
  • Court of Revision - Minutes from September 16, 2019 Meeting
  • Committee of Adjustment - draft Minutes from September 23, 2019 Meeting

7.4

Committee of the Whole - Minutes from September 23, 2019 Meeting

7.4.1

Nustadia Recreation Inc. - Follow-Up Report to Committee of the Whole Meeting - October 3, 2019

8.

Staff Reports

8.1

Planning

8.2

Community Services

8.2.1

S. Currie, Manager of Community Services re South Huron Youth Engagement Strategy

• Recommendation:

  That South Huron Council receives the report from S. Currie, Manager of Community Services re South Huron Youth Engagement Strategy; and,

  That, to engage South Huron youth in building the future of their community, Council approves the following action plan:

  1. A Terms of Reference be drafted to establish a South Huron Youth Council for Council’s consideration;
  2. A Terms of Reference for a Youth Volunteer of the Year Award be drafted for Council’s Consideration;
  3. An area dedicated to youth is integrated into the design of a new multi-use recreation facility to act as an inclusive space for fostering creativity, problem solving and community building for Council Consideration.
• Recommendation:

  That motion 494-2019 be amended to add "for Council consideration" at the end of paragraph 3, "An area dedicated to youth is integrated into the design of a new multi-use recreation facility to act as an inclusive space for fostering creativity, problem solving and community building".

• Recommendation:

  That South Huron Council defer paragraph 4 "A marketing campaign targeting youth is created that highlights local employers and the opportunities they offer along with the skills they are seeking".

   

8.2.2

S. Currie, Manager of Community Services re Hotel Feasibility Study Results

Qaiser Mian of Altus Group to speak to this report

• Recommendation:

  That South Huron Council receives the report by S. Currie, Manager of Community Services, re Hotel Feasibility Study Results for information purposes only.

8.3

Operations, Infrastructure and Development

8.3.1

D. Giberson, Director of Infrastructure & Development re Tender Results for Supply of Acoustic Sewer Assessment Device

• Recommendation:

  That South Huron Council receive the report from D. Giberson, Director of Infrastructure and Development re Tender Results for Supply of Acoustic Sewer Assessment Device; and,

  That South Huron Council accept the tender received from the low bidder FST Canada Inc. o/a Joe Johnson Equipment and authorize award of a contract for the supply of Acoustic Sewer Assessment Device in the amount of $33,812.80 (plus HST).

8.3.2

D. Giberson, Director of Infrastructure & Development re Tender Results for Huron Park Water Tower Rechlorination System

• Recommendation:

  That South Huron Council receive the report from D. Giberson, Director of Infrastructure and Development re Tender Results for Huron Park Water Tower Rechlorination System; and,

  That South Huron Council accept the tender received from the low bidder Straightline Group Inc. and authorize award of a contract for the Huron Park Water Tower Rechlorination System in the amount of $64,500.00 (plus HST).

8.3.3

D. Giberson, Director of Infrastructure & Development re Request for Proposals for the Provision of Professional Hydrogeological Services to support a Stage 3 Expansion of the South Huron Landfill

• Recommendation:

  That South Huron Council receive the report from D. Giberson, Director of Infrastructure and Development re 2019 Request for Proposals for the Provision of Professional Hydrogeological Services to support a Stage 3 Expansion of the South Huron Landfill; and,

  That South Huron Council accepts the proposal received from Golder Associates Ltd. and authorizes the award of a professional services contract to Golder Associates Ltd. for Hydrogeological Services to support a Stage 3 Expansion of the South Huron Landfill in the amount of $115,291.00 (plus HST).

8.4

General Government Services

8.4.1

R. Msuya-Collison, Director of Legislative Services/Clerk re Winter Burials Follow Up Report

• Recommendation:

  That South Huron Council amend motion 413-2019, a motion previously adopted to delete "Discontinuation of winter burials from November 15 - April 15" and insert "Continuation of winter burials".

• Recommendation:

  That South Huron Council receives the report from R. Msuya-Collison, Director of Legislative Services/Clerk re Winter Burials Follow Up Report for information only.

8.4.2

R. Msuya-Collison, Director of Legislative Services/Clerk re Source Protection Committee Reduction

• Recommendation:

  ​That South Huron Council receives the report from R. Msuya-Collison, Director of Legislative Services/Clerk re Source Protection Committee Reduction; and, 

  That South Huron council endorses the appointment of Dave Frayne as Municipal Representative to the South West Grouping on the Ausable Bayfield Maitland Valley Source Protection Committee; and,

  That South Huron Appointment By-Law 17-2019 be amended to include the appointment.

9.

Deferred Business

9.1

Delegations from September 16, 2019 Meeting

BRA - Update on Recycling Industry
Centralia Community Members - Centralia Community Park

10.

Notices of Motion

11.

Mayor & Councillor Comments and Announcements

12.

Communications

12.1

AMO -  2020 ROMA Conference

ROMA Conference

12.2

Ministry of Municipal Affairs and Housing - Building Code Services Transformation

12.3

Ministry of Natural Resources and Forestry - Proposed Changes to the Aggregate Resources Act 

12.4

OPP - 2020 Annual Billing 

12.5

Ontario SPCA and Humane Society - Animal Welfare Transition

12.6

Huron County - Motion re Plumbing and Septic Program

Staff Report to follow for future meeting

12.7

United Way Perth-Huron - Social Research & Planning Council - Photovoice Project Openings Invitation 

12.8

Huron Manufacturing Association - 2019 HMA Awards of Excellence Gala

2019 HMA Awards of Excellence Gala Information 

12.9

Exeter BIA & South Huron Chamber of Commerce - Excellence Awards Gala - Speaker Announcement

12.10

Huron Domestic Assault Review Team - Request - National Day of Remembrance and Action on Violence Against Women in Canada

• Recommendation:

  That South Huron Council support the request from the Huron Domestic Assault Review Team and;

  That the flag at Town Hall be lowered to half-mast on December 6, 2019 to acknowledge the National Day of Remembrance and Action on Violence Against Women.

12.11

The Royal Canadian Legion - Request - Remembrance Service

• Recommendation:
  That South Huron Council hereby approve the temporary closure of roads for the route of the annual Legion Remembrance Parade to be held on Sunday November 10, 2019 beginning at 9:45 a.m. at the Legion, proceeding to the Cenotaph then to the Exeter United Church following the Cenotaph Ceremony; and

  That a wreath be purchased for the cenotaph ceremony at a cost of $50.00; and

  That South Huron Council purchase a wreath for the Grand Bend Cenotaph Ceremony.

• Recommendation:

  That South Huron Council amend motion # 506-2019 to add " and That South Huron Council purchase a wreath for the Grand Bend Cenotaph Ceremony.

12.12

Noahs Ark & The Community Table - Request -  Use of Recreation Hall

• Recommendation:

  That South Huron Council approve the request from Noahs Ark & The Community Table and waive the facility fees for the steering committee for homelessness in South Huron event.

12.13

Jim Workman - Recreational Complex

12.14

Darren Kints - Recreation Proposal

12.15

Kevin Dickins - Recreation Proposal

12.16

Maureen Cole - Recreational Report

12.17

Robert Drummond - Town Hall Handrails

12.18

Christian Premont - Stephen Township Arena

12.19

Municipality of Lambton Shores - By-law Amendment

12.20

Township of Springwater - Joint and Several Liability Consultation

12.21

Township of North Glengarry - Resolution - Pupil Accommodation Review Guideline

12.22

Municipality of Mississippi Mills - Resolution - Reducing Litter and Waste

12.23

Chatham-Kent - Resolution - Provincial Funding Cuts to Legal Aid Ontario

12.24

Town of Penetanguishene - Resolution-  Municipal Amalgamation 

12.25

City of Hamilton - Resolution - Packaging on single-use wipes

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

   

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 67-2019 - Tomlinson Municipal Drain 2019

3rd and Final Reading

• Recommendation:

  That the South Huron Council gives third and final reading to By-Law #67-2019, being a by-law to provide for the Tomlinson Municipal Drain 2019 in the Municipality of South Huron.

16.

Confirming By-Law

16.1

By-Law No. 77-2019 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #77-2019, being a by-law to confirm matters addressed at the October 7, 2019 Council meeting.

17.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at 8:18 p.m., to meet again on October 21, 2019 at 6:00 p.m. or at the Call of the Chair.