Corporation of the Municipality of South Huron
Agenda - Regular Council Meeting

Monday, February 03, 2025 at 6:00 P.m. - 7:00 P.m.

Hybrid Meeting - South Huron Council Chambers

Live Video Feed - https://www.southhuron.ca/en/government/agendas-and-minutes.aspx

Notice of Hybrid Meeting:

The following meeting will allow for both electronic and in-person attendees. Members of the public are welcome to watch the live-stream of the meeting on the Agendas and Minutes page at www.southhuron.ca, the Municipal Youtube page or attend Council Chambers.

There will be a recording of the meeting available on the Municipal YouTube page.

Accessibility of Documents:

Documents are available in alternate formats upon request.  If you require an accessible format or communication support, please contact the Clerk's Department at 519-235 -0310 or by email at [e-mail] to discuss how best we can meet your needs.

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1.

Call to Order, O Canada & Land Acknowledgment

Welcome, O Canada & Land Acknowledgment

2.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:

  That South Huron Council approves the Agenda as presented.

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

4.

Presentation 

4.1

GEI Consultants Ltd. - Water and Wastewater Master Plan

• Recommendation:

  That South Huron Council receives the presentation regarding the Water and Wastewater Master Plan, as presented by Mark Zamojc of GEI Consultants Ltd.

5.

Delegations

6.

Public Meeting

7.

Minutes

7.1

Minutes of the Regular Council Meeting of January 13, 2025

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting of January 13, 2025, as printed and circulated.

8.

Councillor Board and Committee Reports

8.1

Exeter Business Improvement Area (BIA) - Minutes of November 28, 2024 

8.2

Grand Bend Area Joint Sewage Board - Minutes of December 12, 2024 

8.3

Huron OPP Detachment Board Meeting - Minutes of December 17, 2024 and OPP Report

8.4

Upper Thames River Conservation Authority

8.4.1

Board of Directors - Draft Minutes of December 17, 2024 and Agenda Package of January 28, 2025

Link to Draft Minutes and Agenda Package

8.4.2

Hearing Committee - Draft Minutes of November 24, 2024 and Agenda Package of January 28, 2025

Link to Draft Minutes and Agenda Package 

• Recommendation:

  That the minutes, agenda packages and correspondence of the following committees and/or boards be received as presented to Council: 

  • Exeter Business Improvement Area - Minutes of November 28, 2024
  • Grand Bend Area Joint Sewage Board - Minutes of December 12, 2024
  • Huron OPP Detachment Board Meeting - Minutes of December 17, 2024 and OPP Report
  • Upper Thames River Conservation Authority 
    • Board of Directions - Draft Minutes of November 24, 2024 and Agenda Package of January 28, 2025
    • Hearing Committee - Draft Minutes of November 24, 2024 and Agenda Package of January 28, 2025

8.5

Centralia Community Park Advisory Committee - Draft Minutes of January 21, 2025

• Recommendation:

  That South Huron Council receives the Centralia Community Park Advisory Committee Draft Minutes of January 21, 2025; and
   
  That South Huron Council approves the recommendations of the Centralia Community Park Advisory Committee as follows:

  • That the remaining funds be allocated for the following amenities:

    1. Accessible pathway to the playground/pavilion (to be reviewed by the Huron County Accessibility Advisory Committee); 
    2. Accessible swing; and 
    3. Accessible picnic table; and 
       
  • That water hookup for the Centralia Community Dog Park be prioritized in future budget discussions; and

  That Council confirms the Centralia Park Advisory Committee has met its mandate as set out in its Terms of Reference.
  

8.6

Community and Volunteer Appreciation Committee - Draft Minutes of January 23, 2025

• Recommendation:

  That South Huron Council receives the Community and Volunteer Appreciation Committee Draft Minutes of January 23, 2025; and 
  That South Huron Council approves the recommendations of the Community and Volunteer Appreciation Committee as follows:

  • That the rental fee for the South Huron Recreation Centre be waived for the Volunteer Recognition event on April 23, 2025, hosted by West Coast Active Living, if a charity status is not obtained prior to April 23, 2025; and
  • That an invitation be extended for the volunteer recognition event to 74 municipal volunteers (Committee members and volunteer firefighters), with South Huron sponsoring the recommended $15 per attendee, up to a maximum of total sponsorship of $1110.00; and
  • That the volunteer appreciation event be promoted across all municipal communication channels. 

9.

Staff Reports

9.1

Planning and Building Services

9.1.1

Amendment to the Development Charges By-Law

• Recommendation:

  That South Huron Council receives Staff Report BPS02-2025 Amendment to the Development Charges By-Law, for approval; and
  That the By-Law be brought back for the required three readings.

9.1.2

Building and Planning 2024 4th Quarter Activity and Year to Date

• Recommendation:

  That South Huron Council receives Staff Report BPS-03-2025 Building and Planning 2024 4^th Quarter Activity and Year to Date for Information.

9.2

Fire and Community Services

9.2.1

Fire Department 2024 Q4 Activity Report

• Recommendation:

  That South Huron Council receives Staff Report Fire 01-2025 Fire Department Q4 Activity Report.

9.2.2

Fire Service Ladder Agreement with Lucan Biddulph

• Recommendation:

  That South Huron Council receives Staff Report FIRE-02-2025 Fire Service Ladder Agreement with Lucan Biddulph; and
  That Council approve the Ladder Service Agreement the Lucan Biddulph; and
  That the By-Law be brought back for the required three readings.

9.3

Operations, Infrastructure and Development

9.3.1

2024 Drinking Water System Annual Compliance Report to the MECP

• Recommendation:

  That South Huron Council receives Staff Report ESD-01-2025 - 2024 Drinking Water System Annual Compliance Report to the Ministry of the Environment, Conservation and Parks, for information

9.3.2

2024 Commercial Water Consumption Reporting to MECP

• Recommendation:

  That South Huron Council receive Staff Report ESD02–2025 - Mandatory reporting of 2024 Commercial and Industrial water consumption information to the Ministry of Environment Conservation and Parks.

9.4

General Government Services

9.4.1

2024 4th Quarter and Year End Summary of By-Law Infractions and Requests for Service

• Recommendation:

  That South Huron Council receives Staff Report BL-01-2025 2024 4^th Quarter and Year End Summary of By-Law Infractions and Requests for Services for information.

9.4.2

Council Priorities Year-End Review

• Recommendation:

  That South Huron Council receives Staff Report CAO-02-2025 – Council Strategic Priorities 2024 Year End Review be received; and
  That South Huron Council set a workshop to review, validate and workplan Council priorities.

10.

Notices of Motion

11.

Items for discussion arising from previous meetings

12.

New Business

12.1

Set Committee of the Whole Meeting

Discussion items: Asset Management Levels of Service

• Recommendation:

  That South Huron Council set a Committee of the Whole for the following: 

  • Monday, March 31, 2025 at 4:00 p.m.
  • Monday, April 14, 2025 at 4:00 p.m. (if needed) 

13.

Mayor & Councillor Comments and Announcements

14.

Communications

14.1

Ministry of Infrastructure - Correspondence - London Road South Trunk Sanitary Sewer

14.2

Ministry of Rural Affairs - Correspondence - ROMA

14.3

Ministry of Rural Affairs - Correspondence - Enabling Opportunity: Ontario's Rural Economic Development Strategy

14.4

Ministry of Transportation - Correspondence - 2025-2026 Connecting Links Program

14.5

Ontario Small Urban Municipalities (OSUM) - 2025 Conference

Link to conference information 

14.6

Avon Maitland District School Board - Meeting Highlights of January 28, 2025

Link to meeting highlights 

14.7

Kyle Fallows - Correspondence - Utility Billing Penalty & Canada Post Strike

14.8

Stratford Festival - Invitation - Civic Night

14.9

United Way Perth-Huron - Correspondence - Coldest Night of the Year 2025

14.10

Huron County Council - Draft Minutes of January 8, 2025

Link to Draft Minutes of January 8, 2025

14.11

Rural Response for Healthy Children - Request - Ice Rental Fee

14.12

West Coast Active Living - Request - Family Day Event

14.13

Town of Aylmer - Resolution - Oppose Provincial Legislation on Cycling Lanes

14.14

Canadian Union of Postal Workers - Resolution - Industrial Inquiry Commission Reviewing Canada Post

14.15

Municipality of Huron East - Notice of Public Meeting - Huron East Zone Map Modernization

14.16

Town of Kearney - Resolution - Changes to the Planning Act through the More Homes Built Faster Act, 2022 and the Cutting Red Tape to Build More Homes Act, 2024

14.17

Northumberland County - Resolution - Protection of Agricultural Lands and Sustainable Development

14.18

City of Peterborough - Resolution - Bill 242, Safer Municipalities Act, 2024

14.19

Town of Plympton-Wyoming - Resolution - Property Taxation Implications

14.20

Township of Woolwich - Resolution - Election Advocacy and Preparation

14.21

Resolution - Child Welfare Funding

14.21.1

Township of Brudenell, Lyndoch and Raglan

14.21.2

City of Woodstock 

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with. 

15.

Closed Session

• Recommendation:

  That South Huron Council proceeds in Closed Session at ____ p.m. for the purpose of addressing the following in accordance with subsection 239(2)(c)(e) and (f) of the Municipal Act; 

  1. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and
  2. a proposed or pending acquisition or disposition of land by the municipality or local board; and

  That the following people remain in attendance for item 1 - CAO, Clerk, Director of Building/Planning Services/CBO, and Municipal Solicitor Ed Veldboom; and for item 2 - CAO and Clerk.

16.

Report From Closed Session

17.

By-Laws

17.1

By-Law No. 07-2025 - Brock-Hern Municipal Drain 2024 - Amend By-Law No. 48-2024 - Actual Costs 

• Recommendation:

  That the South Huron Council gives first, second, third and final reading to By-Law #07-2025, being a by-law to amend By-Law #48-2024 to provide for collection of actual costs for construction of the Brock-Hern Municipal Drain 2024. 

17.2

By-Law No. 08-2025 - Ford Municipal Drain 2024 - Amend By-Law No. 13-2024 - Actual Costs

• Recommendation:

  That South Huron Council gives first, second and third and final reading to By-Law#08-2025, being a By-Law to amend By-Law #13-2024 to provide for collection of actual costs for construction of the Ford Municipal Drain 2024. 

17.3

By-Law No. 09-2025 - Interim Tax Levies

• Recommendation:

  That South Huron Council gives first, second and third and final reading to By-Law#09-2025, being a By-Law to provide for Interim Tax Levies for the year 2025.

17.4

By-Law No. 10-2025 - Licence Agreement (Campbell)

• Recommendation:

  That South Huron Council gives first, second and third and final reading to By-Law#10-2025, being a By-Law to authorize the execution of a Licence Agreement between the Corporation of the Municipality of South Huron and Eric Roy Campbell and Elizabeth Elaine Campbell.

17.5

By-Law No. 11-2025 - Amend Appointment of Municipal By-Law Enforcement Officers and Property Standards Officers

Memo to By-Law

• Recommendation:

  That South Huron Council gives first, second and third and final reading to By-Law#11-2025, being a By-Law to Amend By-Law #52-2022 to Appoint Municipal Law Enforcement Officers and Property Standards Officers for the Municipality of South Huron.

17.6

By-Law No. 12-2025 - Private Cemetery Framework

Memo to By-Law

• Recommendation:

  That South Huron Council gives first, second and third and final reading to By-Law#12-2025, being a By-Law to adopt a Private Cemetery Support Framework.

18.

Confirming By-Law

18.1

By-Law No. 13-2025 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second, third and final reading to By-Law #13-2025, being a by-law to confirm matters addressed at the February 3, 2025 Council meeting.

19.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at ______ p.m., to meet again on February 18, 2025 at 6:00 p.m. or at the Call of the Chair.