Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:	Monday, October 16, 2017 at 6:00 P.m. - 9:00 P.m.
Location:	Council Chambers - Olde Town Hall

Members Present:

• Maureen Cole - Mayor, Council
• Dave Frayne - Deputy Mayor, Council
• Tom Tomes - Councillor - Ward 1, Council
• Marissa Vaughan - Councillor - Ward 1, Council
• Wayne DeLuca - Councillor - Ward 2, Council
• Craig Hebert - Councillor - Ward 2, Council
• Ted Oke - Councillor - Ward 3, Council

Staff Present:

• Dan Best, CAO, Administration
• Genevieve Scharback, Corporate Services Manager/Clerk, Corporate Services/Clerk
• Sandy Becker, Financial Services Manager/Treasurer, Financial Services
• Don Giberson, Environmental Services Director, Environmental Services
• Sarah Smith, Huron County Planner, Huron County Planning
• Rebekah Msuya-Collison, Deputy Clerk, Corporate Services, Deputy Clerk

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1.

Meeting Called To Order

Mayor Cole called the meeting to order at 6:00 p.m. 

3.

Amendments to the Agenda, as Distributed and Approved by Council

Mayor Cole requested that the agenda be amended by adding correspondence from the Legion under Item 12, and that the Grand Bend Sewage Treatment Facility report be moved from Staff Reports to Item 7 - Councillor Board and Committee Reports.

• Recommendation:
  Motion: 404-2017
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council approves the Agenda as amended.

  Disposition: : Carried

2.

Public Meeting

• Recommendation:
  Motion: 401-2017
  Moved: D. Frayne
  Seconded: W. DeLuca

  That South Huron Council adjourn at  6:04 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendment D14-08-2017 for WVRH Holdings Inc.  (Barton)

  Disposition: : Carried

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

None.

5.

Delegations

5.1

Jim Lynn - Economic Development Board - Growing Success Presentation

Mr. Lynn provided a power point presentation on behalf of the Huron County Economic Development Board, Growing Success Presentation.  He noted the Board was established in 2015 to advise County Council on matters related to strengthening the regional economy.  The emphasis is currently on reviewing efficiencies and effectiveness as an economic development service provider. 

A consultant will collect information from County and lower tier municipal staff.  The Board is looking for recommendations on how to improve the efficiency and effectiveness of their development services.

The full presentation is included in the October 16, 2017 Agenda package posted on the municipal website.

• Recommendation:
  Motion: 405-2017
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council receives the delegation as presented from the Huron County Economic Development Board.

  Disposition: : Carried

5.2

Brittany Wise - South Huron Promotional Videos

Ms. Wise presented six promotional videos that have been prepared to promote Exeter, South Huron.  A link to the videos will be posted on the municipal website when it is made available.

Mayor Cole thanked Huron County for the contribution to economic development in South Huron and noted these videos will also be used by the Ambassador Program.

• Recommendation:
  Motion: 406-2017
  Moved: D. Frayne
  Seconded: T. Oke

  That South Huron Council receives the delegation as presented by Brittany Wise re South Huron Promotional Videos.

  Disposition: : Carried

6.

Minutes

6.1

Minutes of the Regular Council Meeting of October 2, 2017

6.2

Minutes of the Court of Revision of October 2, 2017

• Recommendation:
  Motion: 407-2017
  Moved: C. Hebert
  Seconded: M. Vaughan

  That South Huron Council adopts the minutes of the Regular Council Meeting and Court of Revision of October 2, 2017, as printed and circulated.

  Disposition: : Carried

7.

Councillor Board and Committee Reports

7.1

Upper Thames River Conservation Authority - Minutes of August 22, 2017

7.3

Municipal Heritage Advisory Committee - Minutes of September 26, 2017

Councillor DeLuca advised that the time capsule is a project of the South Huron Heritage Advisory Committee.  There are currently a number of items including pictures, newspaper articles and small mementos that will be included.  A full list of items to be included in the time capsule will be provided for Council's input and approval.

• Recommendation:
  Motion: 408-2017
  Moved: C. Hebert
  Seconded: W. DeLuca

  That South Huron Council accept the recommendation of the Municipal Heritage Advisory Committee to approve the proposed wording, as researched by the Committee and approved by the property owner for Historical Sign wording for the Commercial Hotel.

  Disposition: : Carried
• Recommendation:
  Motion: 409-2017
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council accept the recommendation of the Municipal Heritage Advisory Committee to consult with the Bissett School property owner regarding the preliminary wording, size and placement of the sign on the property.

  Disposition: : Carried
• Recommendation:
  Motion: 410-2017
  Moved: D. Frayne
  Seconded: M. Vaughan

  That South Huron Council accept the recommendation of the Municipal Heritage Advisory Committee to request staff to prepare the site for placement of the time capsule.

  Disposition: : Carried
• Recommendation:
  Motion: 411-2017
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council accept the recommendation of the Municipal Heritage Advisory Committee to direct inclusion of information in the South Huron Hub regarding the Century Farm program and request that owners of farms that qualify since the 2014 recognition, by remaining in the same family for 100 years, submit their information to the Heritage Advisory Committee to have the appropriate research completed for 100 Year Farm Recognition.

  Disposition: : Carried
• Recommendation:
  Motion: 412-2017
  Moved: D. Frayne
  Seconded: T. Tomes

  That South Huron Council accept the recommendation of the South Huron Heritage Advisory Committee to approve the installation of radio communications equipment, being an antenna on the roof of the building and a small communications box stored inside the building, at the South Huron Municipal Office.

  Disposition: : Carried
• Recommendation:
  Motion: 413-2017
  Moved: M. Vaughan
  Seconded: C. Hebert

  That the minutes of the following committees and/or boards be received as presented to Council:

  • Upper Thames River Conservation Authority - Minutes of August 22, 2017
  • South Huron Police Services Board - Minutes of September 12, 2017;
  • Municipal Heritage Advisory Committee - Minutes of September 26, 2017.
  Disposition: : Carried

8.

Staff Reports

8.3

Environmental Services

8.1

Planning

8.1.1

S. Smith, Huron County Planner re Severance Application B57-2015 (Oakwood)

Ms. Smith reviewed her report noting that the purpose of the severance application is to add to a lot located at 34 Forest Avenue.  The applicant is seeking a boundary adjustment to sever an area of vacant bushed land off the larger parcel and add the severed lands to the abutting property.

Ms. Smith recommended that South Huron Council recommend approval of this application to Huron County Council.

• Recommendation:
  Motion: 415-2017
  Moved: C. Hebert
  Seconded: T. Tomes

  That South Huron Council recommends to Huron County Council that Consent for file B57-2015 be granted with conditions as set out in the Planner's report dated October 6, 2017.

  Disposition: : Carried

8.1.2

S. Smith, Huron County Planner re Part Lot Control Exemption (1068775 Ontario Ltd.)

Ms. Smith advised that the applicant has requested that this lot be exempted from Part Lot control under the Planning Act to allow the units in the three unit grouped house dwelling to be divided into conveyable parcels for sale and to create easements for rear yard access.

• Recommendation:
  Motion: 416-2017
  Moved: D. Frayne
  Seconded: W. DeLuca

  That South Huron Council receives the report from S. Smith, Huron County Planner re: request to exempt Block 11, Plan 22M-11 from Part Lot Control pursuant to Section 50(7) of the Planning Act; and

  That the request be approved and the corresponding by-law be passed with an expiry date of December 18, 2017.

  Disposition: : Carried

8.2

Financial Services

8.2.1

S. Becker, Financial Services Manager/Treasurer - 2017 Council Expenses as of September 30, 2017

• Motion: 417-2017
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2017 Council Expenses as of September 30, 2017

  Disposition: : Carried

8.8

Corporate Services

8.8.1

G. Scharback, Corporate Services Manager/Clerk - Schroeder-Powe Municipal Drain 2017 Tender

• Motion: 418-2017
  Moved: M. Vaughan
  Seconded: T. Tomes

  That South Huron Council receive the report from G. Scharback, re: Schroeder-Powe Municipal Drain 2017 Tender; and

  That South Huron Council award the tender for construction of the Schroeder-Powe Municipal Drain 2017 Tender to A.G. Hayter Contracting Ltd., in the amount of $43,951.35, including HST.

  Disposition: : Carried

8.9

Administration

8.9.1

D. Best, Chief Administrative Officer/Deputy Clerk - Follow-up Resolution 391-2017

• Motion: 419-2017
  Moved: C. Hebert
  Seconded: D. Frayne

  That South Huron Council receives the report from D. Best, Chief Administrative Officer/Deputy Clerk re: a follow up on Resolution 391-2017 for information purposes.

   

  Disposition: : Carried

10.

Notices of Motion

10.1

Notice of Motion

Mayor Cole called for a recorded vote for the motion to table the Notice of Motion as presented.

• Recommendation:
  Motion:
  Moved: C. Hebert

  Whereas the Municipality of South Huron Council has had the opportunity to host an Open House for the Community Hub/Recreation Centre in Exeter; and

  Whereas feedback from the public requesting Council consider incorporating a second ice pad and an indoor pool as part of the Community Hub/Recreation Centre was heard; Therefore

  Be it resolved that a feasibility study to consider incorporation of a second ice pad and indoor pool be undertaken for the planning of future phases to the project; and

  Be it resolved that the Outdoor Pool/Washroom project in Exeter be authorized to proceed to an upset limit of $1.7 million all inclusive; and

  Be it resolved that Administration be authorized to develop a report to provide options to finance the Outdoor Pool/Washroom project at a future Council meeting.

  Disposition: :
• Recommendation:
  Motion: 420-2017
  Moved: D. Frayne
  Seconded: M. Vaughan

  South Huron Council hereby tabled the motion presented by Councillor Hebert to the November 6, 2017 Council meeting. 

  Recorded (Voted)	For	Against	Abstain
  M. Cole	X
  D. Frayne	X
  T. Tomes	X
  M. Vaughan	X
  W. DeLuca	X
  C. Hebert		X
  T. Oke	X
  Results	6	1	0

  Disposition: : Carried

10.2

 Notice of Motion

• Recommendation:
  Motion: 421-2017
  Moved: W. DeLuca
  Seconded: C. Hebert

  Be it resolved that the CAO contact Ben Lobb MP and Lisa Thompson MPP and invite them to attend a council meeting to share ideas, concerns and provide updates and information on various programs that could be advantageous to the Municipality of South Huron.

  Disposition: : Carried

11.

Mayor & Councillor Comments and Announcements

Deputy Mayor Frayne advised that he will be attending the ABCA Budget meeting and Regular meeting.  He reminded Council of the Huron Manufacturing Association Gala on November 16, 2017.  The next Kirkton-Woodham Community Centre Board meeting is scheduled for November 30, 2017.

Councillor Hebert stated that he will attend the Gala on Thursday at the Dark Horse Winery.

Mayor Cole advised that Lisa Thompson, MPP, will bring greetings at the Gala.

12.

Communications

12.1

ROMA - Municipal Conference Delegations Information

Council discussed potential delegation requests for the ROMA Conference.

CAO Best will submit requests for delegations with the Ministry of Rural Affairs and Housing and Economic Development, Employment and Infrastructure with a focus on partnering and strategizing to address the challenges of employers in rural areas.

12.2

Ministry of Citizenship and Immigration - June Callwood Outstanding Achievement Award

12.3

Ministry of Community Safety and Correctional Services - OPP Billing Model

12.4

OPP Municipal Policing Bureau - 2018 Annual Billing Statement

Council directed the Clerk to request information from O.P.P. Inspector Younan about the Exeter O.P.P. current and future office hours and options for South Huron residents to have criminal record checks completed for volunteer activities if the office is not open.

12.5

Ministry of Environment and Climate Change - Release of Chief Drinking Water Inspector's Annual Report

12.6

Ministry of Seniors Affairs - Seniors Community Grant Program

Council directed that this information be included in the Hub and that a report from administration be provided for the next meeting regarding options for projects that are eligible for this grant program.

12.7

South Huron Heritage Advisory Committee letter

Council directed the Clerk to respond to this letter thanking the Heritage Advisory Committee for their letter as well as acknowledging the support Council has for community volunteers, including Committee and Board members.

12.8

Dashwood Hall Board - Washroom Project

CAO Dan Best advised that this matter was discussed with stakeholders at an information session in Dashwood.  The municipality is waiting for confirmation on how the Board wishes to proceed with fundraising options for the project.

Councillor Tomes advised that this correspondence is a result of communication about selling the Hall to the Men's Club for $1.00.  Mayor Cole advised that she did not send letter correspondence regarding that matter. 

12.9

Jessica's House - Request Noise By-law Exemption

• Recommendation:
  Motion: 421-2017
  Moved: C. Hebert
  Seconded: W. DeLuca

  That South Huron Council allows the Jessica's House events for the first annual Jessica's House Music Weekend to be held on the evening of June 22, 2018 to be exempt from Noise By-Law 30-2006 up to 2:00 a.m. on June 23, 2018.

  Disposition: : Carried

12.10

Bill Dougherty - Intersection, Airport Line and Dashwood Road

Council directed the Clerk to forward this correspondence to the County of Huron Clerk for consideration by the County of Huron.

12.11

Exeter's Santa Claus Parade - Save the Date

12.12

Supporting Mental Health & Awareness Flyer

Mayor Cole advised that she will be sponsoring refreshments at this event in support of the community information session.

12.13

Township of Montague - Support Resolution re Surplus Zoning Severances

15.

By-Laws

15.1

By-Law No. 59-2017 - Authorize Ontario Infrastructure and Lands Corporation Debenture

• Recommendation:
  Motion: 425-2017
  Moved: T. Tomes
  Seconded: M. Vaughan

  That the South Huron Council gives first, second and third and final reading to By-Law #59 -2017, being a by-law to authorize certain new capital works of the Corporation Of The Municipality Of South Huron (the “municipality”); and

  To authorize the submission of an application to Ontario Infrastructure And Lands Corporation (“OILC”) for financing such capital works; and

  To authorize temporary borrowing from OILC to meet expenditures in connection with such works; and

  To authorize long term borrowing for such works through the issue of debentures to OILC.

  Disposition: : Carried

15.2

By-Law No. 60-2017 - Zoning By-Law - WVRH Holdings Inc. (Cam Barton)

• Recommendation:
  Motion: 426-2017
  Moved: D. Frayne
  Seconded: M. Vaughan

  That the South Huron Council gives first, second and third and final reading to By-Law #60-2017, being a by-law to amend Zoning By-Law #13-84, of the former Township of Usborne, for lands known as Conc 3 PT Lot 15, Usborne Ward (40507 Huron Street).

  Disposition: : Carried

15.3

By-Law No. 61-2017 - Part Lot Control Exemption - McLean (1068775 Ontario Ltd)

• Recommendation:
  Motion: 427-2017
  Moved: C. Hebert
  Seconded: T. Tomes

  That South Huron Council gives first and second and third and final reading to By-law #61-2017, being a By-Law to exempt certain lands from Part Lot Control, in Registered Plan 22M-11 being Block 11, Town of Exeter, Municipality of South Huron, County of Huron. 

  Disposition: : Carried

16.

Confirming By-Law

16.1

By-Law No. 62-2017 – Confirming By-Law

• Recommendation:
  Motion: 428-2017
  Moved: T. Oke
  Seconded: C. Hebert

  That the South Huron Council gives first, second and third and final reading to By-Law #62-2017, being a by-law to confirm matters addressed at the October 16, 2017 Council meeting.

  Disposition: : Carried

17.

Adjournment

• Recommendation:
  Motion: 429-2017
  Moved: D. Frayne
  Seconded: W. DeLuca

  That South Huron Council hereby adjourns at 8:56 p.m., to meet again on November 6, 2017 at 6:00 p.m. or at the Call of the Chair.

  Disposition: : Carried